Writing Tip: Memorable thank you notes

Good morning, fellow scribblers.

This week’s tip will be unusual 
but appropriate for the 
winter gift-giving season.

Some of our friends put me
to shame. They are ardent
thank-you note writers.
They don’t write by email or
anything looking like a form letter.
Their notes are hand written and
ring of personal authenticity.

I suspect you will need to write
several such notes this month.
This is an almost lost art.
Here are a few tips to help.
At the end of this tip you will find
a masterfully-written example.

1. Use no fancy words. 
You’re not trying to impress. 
Write the way you speak. 
That’s the real you.

2. Write them by hand.
Make sure they are legible. 
No chicken scratching.

3. Be specific. 
Say what you are grateful for.
Use such words as:
Thank you for the …
I am grateful for …
I appreciate the …

4. Tell how they made you feel. 
A few examples:
• You made me feel like part of 
your family during our visit.
• Thanks for sharing your delicious 
cheesecake recipe. It will make me
the envy of all my friends.

5. Close with an old-fashion hug. 
Write something like this:
• Affectionately (and your name)
• Love from your best friend ….
• Fondly as always …

I promised you an example. 
Here’s a small masterpiece of thanks 
as well as of apology. 
It was written by the late President Bush
to a military mother.

Dear Mrs. McGrath, 
Your thoughtful son, Bryan, wrote me a very nice letter 
about you and it appears that I owe you an apology. 
Bryan tells me that during the Gulf War 
when he was serving on the USS Thomas S. Gates,
you wrote me a letter of support which was never acknowledged. 

Belated though this is, I want to, first, apologize for not having written 
to thank you for your letter. I have boundless respect
for the men and women of our Armed Forces.
I was so proud of their professionalism and commitment to duty. 
You must be so proud of your Navy son. 
As a former Navy man myself, I share your pride.

I hope you forgive me, Mrs. McGrath, for not having written sooner. 
Just know that this former Commander-in-Chief, now a happy private citizen, appreciates your family’s patriotism and support.
Sincerely, George Bush

Your thank you letters do not have to be
as eloquent as the late President was.
But they should be simple and sincere. 
They should come from your heart.
Write the kind of thank you notes 
that you would want to receive.

All of us at the Chronicle wish you a memorable holiday.

PS. Our publisher has advised that we are 
burdening our readers and our colleagues 
with too many weekly writing tips. 
Realizing the learning curve is steep, 
I will give you a break between tips 
to let you catch your breath.

This will be your last writing tip in December. 
Watch for your next one in January.

PPS. If you have not yet ordered your copy of 
“Maverick Entrepreneurs’ Million Dollar Strategies,”
now is the time to do it. 
The books make great Christmas or New Year gifts 
for clients, colleagues and friends in business. 
They are a modest $20 each.

The books are to arrive from the printer this week. 
Get your order in by credit card and I will personally
autograph it and pay the $3.95 postage. 
Just call Katie or me at 803-359-7633.